Access Shared Calendar In Microsoft Outlook For Mac
How to share a calendar between Windows and Mac users when all “canned” advice fails? Cannot share 365 Outlook 2016 calendar between Windows user and Mac user who are on same Exchange server. I’m using Mac OS X 10.10.5 and Outlook 2016 ver 15.35 (170610).
More than 10 million people rely on Groups in Outlook every month to work together and get things done. Groups is proving useful to our customers. And for that, we couldn’t be more thankful. Groups in Outlook offers huge improvements over traditional distribution lists, with a shared space for group conversations, calendars, files and notebooks, the convenience of self-service membership and much more.
Today, we’re pleased to announce Groups is now rolling out to Outlook for Mac, iOS and Android. Groups is already available in Outlook for Windows and on the web—so now you can access your group conversations and content no matter which platform you use.
With these updates, you can:
- View your group list.
- Read and reply to group conversations.
- Add group events to your personal calendar.
- View unread messages sent to the group.
- View group details within the group card (Outlook for iOS and Android only).
There is more to come as we continue to work on making Groups better in response to your input, so stay tuned.
Recently released updates for Groups in Outlook
In addition to bringing groups to more Outlook apps, we’ve released several new features for Groups in Outlook on other platforms, too.
Give guest access—Last fall, we updated Outlook on the web to give you the ability to set up guest access for people outside your organization, set group classification as defined by Office 365 admins, and view usage guidelines. Now, these same capabilities are available in Outlook for Windows.
Invite people to join—One of our most requested improvements was an easier way to invite multiple people to join a group. We’ve released the Invite to join feature to Outlook on the web, which lets you create invitation links and share them with others via email or other channels, giving them a quick way to join the group.
Multi-delete conversations—Group owners can now multi-select conversations and delete them from the group conversations space in Outlook for Windows.
Send email as a group—Office 365 admins can grant send-as and send-on-behalf-of permissions to members of a group using the Exchange admin center. Group members who have these permissions can then send emails as the group, or on behalf of the group, from Outlook for Windows and Outlook on the web.
What’s next
We’re always listening to your feedback as we deliver new Groups capabilities to Outlook. Here are a few of your key requests we are going to tackle next:
- Add appointments to a group calendar in Outlook for Windows—When adding an event to a group calendar, you will have the option to do so without sending an invite to everyone in the group.
- Addition of Mail Contacts as guests—You will be able to easily add Mail Contacts in your company’s directory as a guest in a group.
Thanks for the feedback, and please keep it coming via our UserVoice site.
—The Outlook team
Frequently asked questions
Q. Now that Groups support is being added to Outlook for iOS and Android, what happens to the standalone Outlook Groups app?
A. Customers gave us feedback that they wanted Groups available directly in Outlook for iOS and Android. The Outlook Groups app will still be available while we continue to enhance Groups experiences in Outlook, such as adding support for group files, calendar and notebooks.
Q. Why am I not seeing Groups yet?
A. Groups is rolling out to Outlook for Mac, iOS and Android and will be available for eligible users in the coming weeks. Even if you are using the latest build of Outlook for Mac, iOS and Android, Groups will only be available to those who have joined or been added to a group. Once we add the ability to create and join groups on Mac, iOS and Android, every Office 365 user will see Groups in Outlook.
Q. Is Groups available to Outlook.com users?
A. Groups is for commercial users of Office 365 and is not available for Outlook.com.
Q. Why am I not seeing all my groups in Outlook for Mac?
A. Outlook for Mac currently shows the top 10 most active groups in Outlook for Mac. We’re working on making all groups visible in a future update.
Q. What about Outlook for Windows 10 Mobile?
A. We’re working on the best way to integrate Groups in Outlook for Windows 10 Mobile. In the meantime, the Outlook Groups app for Windows 10 Mobile helps customers stay on top of all group activities, including conversations, files, calendar and notebook.
Q. Where can I find more about managing Groups in Outlook for my organization?
A. If you are responsible for managing and supporting Outlook for your company, take a look at our IT pro documentation and check out our recently released improvements for administering Groups.
Q. What is coming next for Groups?
A. Stay tuned to the Office 365 Roadmap to see what is on the way.
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Outlook for Mac brings the familiarity of the Office suite to Mac users, however unlike its PC counterpart, it does not natively support Google app syncing. This can be incredibly frustrating for Mac and Outlook users who use Google's web-based calendar service. However, there is a workaround using Apple's Calendars app, which can move your Google calendars to Outlook for Mac.
Link Google Calendars to Apple Calendars
2.Click on the 'Calendar' menu and choose 'Preferences.'
3.Select the 'Accounts' tab and press the '+' symbol to add a new account.
4.Choose 'Google' from the 'Account Type' drop-down menu. Type in your Google email address and password.
5.Click 'Create.' Verify your account details and click on 'Create' again.
6.Check your calendar to make sure that your Google calendar events have populated within the Apple Calendar window.
Link Outlook to a Shared Apple Calendar
2.Select the 'Outlook' program menu and click on 'Preferences.'
3.Choose 'Sync Services' and check mark 'Calendars' then select 'On My Computer.'
Move Your Google Events to the Shared Calendar
1.Launch Apple Calendar and uncheck all of your calendars except for your Google Calendar.
2.Click on 'Edit' and 'Select All.' Next, click on 'Copy.'
3.Uncheck your Google Calendar and look for a 'No Category' calendar in the 'On My Mac' calendar list.
4.Check 'No Category' and click on 'Edit' and then 'Paste.' This will move your Google Calendar Events to the calendar shared by Outlook and Apple Calendars.
Warnings
- Run Microsoft updates for your Office suite before attempting to link Apple Calendars with Outlook. Microsoft has released updates to address issues with Sync Services on the Mac.
- After adding new events within Outlook, you will need to manually transfer them from the shared calendar to your Google calendar within the Apple Calendar app.
- *Information as of 2013.
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About the Author
Jen Cordwainer has been writing technology, business and entertainment articles for seven years. She has three years of experience working in enterprise technology. Cordwainer has a bachelor's degree in English.
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